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Resources & Policies

We are committed to transparent and responsible management of Hudson McKenzie Charitable Foundation.

This section sets out our key policies and governance information.

 

1. Privacy Notice

 

Hudson McKenzie Charitable Foundation respects your privacy and is committed to protecting your personal data.

This notice explains how we collect and use personal information and outlines your rights.

 

What personal data we collect (Speak with team about ICO)

 

Depending on how you interact with us, we may collect:

 

• Identification and contact details (for example, name, email address, postal address, telephone number).
• Information submitted through contact, donation or expression of interest forms.
• Donation information (for example, amounts, dates, methods of payment and, where applicable, Gift Aid status).
• Technical data from your use of the website (such as IP address, browser type and cookie identifiers).
• Any other information you choose to provide in the course of your relationship with the foundation.

 

How we use personal data

 

We may use personal data to:

 

• Respond to enquiries and maintain contact with supporters and partners.
• Assess, administer and monitor grant applications and partnerships.
• Process and acknowledge donations and manage related records.
• Send you information about our work where you have requested this or where we are otherwise permitted to do so.
• Maintain appropriate administrative and financial records.
• Comply with our legal and regulatory obligations as a registered charity.

 

Legal bases for processing

 

We will only process personal data where we have a lawful basis to do so.

This may include:

 

• Your consent, for example where you sign up to receive updates.
• Our legitimate interests in operating and promoting the foundation and its charitable activities, provided these interests are not overridden by your rights.
• Compliance with legal and regulatory obligations including charity, tax and accounting requirements.

 

Data retention

 

We retain personal data only for as long as is necessary for the purposes for which it was collected and to meet legal, accounting or reporting requirements.

 

At the end of the relevant retention period, data will be securely deleted or anonymised.

 

Sharing personal data

 

We may share personal data with:

• Service providers who support our operations, for example website hosting, IT, email and payment processing, under appropriate contractual arrangements.
• Professional advisers, regulators and public authorities, where required in order to comply with legal or regulatory obligations.
• Partner organisations in the context of specific projects, where this is necessary and proportionate, and subject to suitable safeguards.
• We do not sell personal data to third parties.

 

Your rights

 

Subject to applicable law, you may have the right to:

 

• Request access to the personal data we hold about you.
• Request correction of inaccurate or incomplete data.
• Request erasure of your data in certain circumstances.
• Object to or request restriction of processing in certain circumstances.
• Withdraw consent where processing is based on consent.
• Lodge a complaint with the Information Commissioner’s Office if you have concerns about our handling of your data.

 

Contact

 

If you have any questions about this notice or wish to exercise your rights, please contact us using the details on the Contact page, marking your enquiry “Data protection”.

 

2. Cookie Policy

 

We use cookies and similar technologies on our website to ensure it functions correctly and to help us understand how it is used.

 

What are cookies?

 

Cookies are small text files placed on your device when you visit a website.They are widely used to make websites work, improve efficiency and provide information to site owners.

 

Types of cookies we use

 

We may use:

• Strictly necessary cookies, required for the operation of the website, for example security and accessibility functions.
• Performance/analytics cookies, to collect anonymised information about how visitors use the site, so that we can improve its content and usability.
• Functionality cookies, to remember choices you make and enhance your experience.
• Thirdparty cookies, set by thirdparty services integrated into our site, for example embedded media or social media features.

Where required, we will obtain your consent before placing nonessential cookies on your device.

 

Managing cookies

 

You can manage your cookie preferences through:

 

• Our cookie banner or settings tool, where provided.
• Your browser settings, which allow you to block or delete cookies.

 

If you disable certain cookies, some parts of the website may not function as intended.

 

3. Safeguarding

 

Hudson McKenzie Charitable Foundation is committed to safeguarding children, young people and vulnerable adults in connection with the projects we support.

 

We will:

• Consider safeguarding as part of our assessment and monitoring of potential and existing partners.
• Expect partner organisations to have appropriate safeguarding policies, procedures and training in place.
• Respond appropriately to safeguarding concerns that are brought to our attention.

A designated trustee will act as the safeguarding lead for the foundation.

 

If you have a safeguarding concern linked to a project supported by the foundation, please contact us using the details on the Contact page and mark your message “Safeguarding – confidential”.

 

In an emergency, you should contact the police or the relevant local safeguarding authority first.

 

4. Social Media & Communications

 

We use social media and other communication channels to share information about our charitable work and that of our partners.

We aim to ensure that our communications are accurate, responsible and consistent with our values. 

 

We ask users engaging with our social media channels to:

 

• Be respectful and avoid unlawful, discriminatory, defamatory or otherwise inappropriate content.
• Avoid sharing personal or sensitive information about themselves or others in public comments.
• Refrain from using our channels for spam, commercial promotions or political campaigning.

 

We may moderate or remove posts, and where necessary block users, in order to maintain a safe and respectful environment.

 

Communications relating to Hudson McKenzie (the law firm) will be clearly identified as such, and the independence of the charitable foundation will be maintained in all public communications.

 

5. Governance & Key Documents

 

Hudson McKenzie Charitable Foundation is a Charitable Incorporated Organisation registered with the Charity Commission for England and Wales (Charity Number 1213397).

 

For official registration and regulatory information, please refer to our entry on the Charity Commission’s online register of charities.

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